coworking spaces, Flexible workspace, Serviced Offices

Top Tips for Getting the Most Out of Your Office Space

Top tips for getting the most out of your office space - Qdesq

Do you know what is your business’s most precious asset? It’s not your exclusive technology, your work, your brand, or your network but it’s your team. The most precious thing for the team and employment is the shared office space and the pleasant environment. And nothing affects the happiness and productivity of your team like their coworking space which has the most magical experience.

In this article, we’ll show you how to set up and run the best possible workspace for you and your team and make the environment pleasant for the team.

Finding and leasing professional office space that both meets your needs and your budget is both exciting and stressful for fresh entrepreneurs, often mostly the latter, but it doesn’t have to be.

The Evolution of the Office Space

Performance and productivity in the market are directly linked to the office space and design. In the 21st century, an office when arranged correctly has the power to inspire employees to get a level of insight and bring out innovative skills from them.

Typical offices start as a row from a room of floor to ceiling walls arranged to create an individual office. Though designers saw the benefits of lowering those floor-to-ceiling walls and the cubicle was born.

Tips for the Ideal Office Environment

  1. Easy access to all the parts of the Office
  2. No one likes the rat in a maze, and also the feeling of a long and unbroken row of desks and tables around the office operational area. Office space should be more comfortable for the team because they have to roam around for their 100s of pending workloads for meetings.

    If the office premises are large and have lots of open office space, try to arrange the desks and tables in a way that it doesn’t look like an office, try arranging the desks and tables in small groups and keep the space on either side which looks aesthetic and coworkers can have a pleasant working environment.

  3. Break up open spaces
  4. Every person in the office loves to work in a coworking space. But sometimes the noise and movement can disturb the most important work of employees in a shared office space, especially in large spaces. This can seriously affect the focus and productivity of the employees in an organization. Because of the huge place and open office space layout, even the smallest sound or activity of any other employee can disturb the employee’s concentration. Cubicles sometimes feel like the rage of a cat and have a lot of distraction for the employees.

    If we want to minimize the open coworking space and decrease the noise and movement of other employees, we can do this by breaking up the huge coworking space with some beautiful bookcases, green plants, and shelves near the desks, and tables. If you want to build a sense of privacy for the workers you can also build large furniture like storage lockers, etc.

  5. Office Environment clutter-free
  6. We always have a mindset that office spaces can never be cluttered. It can be cluttered because of some of the small things that cannot be ignored in an office space.

    Below are a few suggestions for decluttering your office space:

    • Enclose the power cords
    • Go wireless
    • Invest in big shelves and storage
    • Minimizing items from your desk
    • Appointing the best cleaner
    • Less Furniture, Big Furniture
    • Colourful decor items
    • Individual storage space

    That can seriously affect the productivity of work, happiness, and the pleasant environment of your team which needs to be cut down and start towards clutter-free office space and even office rental space and we are sure you will come up with plenty of unique ways for a clutter-free environment.

  7. Established area for socialization
  8. Socializing is very important for every organization for its growth and success among business and the team members at work and it has been shown to have several significant advantages and socialization in a coworking space. When you socialize with other team members in a traditional office environment, you are generally socializing with people who are acquainted with the knowledge of all of the same news, ideas, and innovation. In a coworking space, however, you may end up having conversations with individuals that work in entirely different spheres and in different fields and can have the best conversation that may provide inspiration or an entirely new way of looking at your industry which can blow your mind.

  9. Variety of workspace and seating options
  10. As per the study, most of the work has been done outside the desk with great ability and with more privacy. One of the best parts of working in a shared office space is your ability to choose your work environment. Many coworking spaces are designed with different “vibes” and with different reasons in mind–from shared tables and lounges to hidden corners and conference rooms for maintaining privacy.

    Speak to the manager of a coworking team and try out which area makes you feel most comfortable. If you’re having a hard time concentrating at your desk, head over to a couch or other shared tables which can increase your concentration for work.

  11. Quiet areas for focus
  12. Another essential and vital component of a productive environment is the presence of a quiet co-working space for focus and concentration during work. This may be because there is a separate setup for the team member for some important work in a separate zone of the office space entirely.

    We recommend keeping the quiet coworking space entirely in a different corner from the noisy co-working space. Keeping it far from the noisy desk for maintaining the privacy and focus area in a mind, or else renting a coworking rental space for the focus and concentration on the work.

  13. Create Collaboration Space
  14. Collaboration office space is very important in an organization for maintaining the buffer between the quiet areas and the rest of the office if you use the collaboration section as per the requirement or for the team meetings.

  15. Incorporate Training Space
  16. Training is another important component in the 21st century, as training is vital for every individual in an organization. Well-trained employees are happier and have the ability to match the job assigned with great ability.

    Co-working space offers a meeting room and conference rooms but we need a training room instead for training purposes. There may be nothing more frustrating than setting up a meeting if you have only one meeting room in an office space that is also occupied. You may also have to give training to the new employee who just joined the organization and for that, you need an extra training room in the office space.

  17. Prioritize Colour
  18. Colour is important to any office environment for making it pleasant and vibrant. Colour can affect the sense of the atmosphere of the employees in a variety of ways.

    If your office space has dark, neutral, grey, and tan colors it can feel uninspired and sluggish and dominate your office space and feel tired even in the morning.

    You can use a dark tone to a particular area or particular zone instead for the whole office and use some vibrant and vivid colors in the workspace for keeping your team members energized and engaged with the office environment.

  19. Proper lighting in the space
  20. Proper lights in an office space are a very important element in an office space. No one wants to work under fluorescent lighting the whole day, most people like to work in natural light.

    One solution for natural lighting is to provide a lot of windows within your coworking office space environment. Windows let in natural light and help reduce the need for electric lights. Sometimes it is very harmful to your health to work under the electric lighting the whole day.

  21. Include Natural Elements
  22. If you want your team to feel fresh, happy, more comfortable, and more active during work hours in an office space, natural elements are an essential part of an organization.

    Natural elements such as Wooden finished walls, wood floor, artificial green grass walls, artificial garden on the balcony with lots of plants both large and small, are simple natural design elements that bring a pleasant environment to the office space and boost the morale and the inspire the team member to work hard with great concentration ability and give the best.

  23. Neat and Tidy Office Environment
  24. A neat and tidy Environment is the main reason to get a vibrant and pleasant environment in an office space.

    Even if you’re working from home, keep the environment clean as its effects the work and keeps you tired the whole day. It’s vital to keep your office equipment clean and germ-free in a coworking space.

    If you are working from the office keep all the furniture, machines, and washrooms clean and tidy as it directly impacts the work of the organization.

To conclude

At the end of the day, you are your own boss, it’s up to you how you make your office space into a home. Every organization needs to have its employees work together as a team in a pleasant environment.

You are the owner of your organization. You know your office space and employees better. Everything depends on you on how you can make your office space vibrant, happier, and more fun.

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